Minutes of the Annual Meeting
18 May 2026
Present: Councillors: Leo Kolassa, Derek Baxter, Sandra Baxter and Paul Wiencke.
In Attendance: Mrs C Jenkins (Clerk) and 0 member of public.
1.0 To elect a Chairman for 2026-27, who will then sign the “Declaration of Acceptance of Office”
Nominations were received for Cllr Kolassa
It was resolved that Cllr Kolassa be appointed as Chairman.
Cllr Kolassa signed the declaration of acceptance of office and witnessed by the Clerk.
2.0 To elect a Vice Chairman for 2026-27, who will then sign the “Declaration of Acceptance of Office”.
Nominations were received for Cllr Wiencke
It was resolved that Cllr Wiencke be appointed as Vice Chairman.
Cllr Wiencke signed the declaration of acceptance of office and witnessed by the Clerk.
3.0 Apologies for Absence
There were apologies received from Cllrs Appleton, Riley and Weild.
4.0 Members Declaration of Interest
There were no interests declared.
5.0 Public Forum
The meeting was adjourned for this item.
There were no members of public in attendance.
The meeting was reconvened.
6.0 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on 19 January 2026 were noted and signed by the Chairman for the meeting.
7.0 Matters of Report from Previous Meeting
There were no matters of report.
8.0 Retiring Chairman’s Annual Report
Cllr Kolassa thanked members and the Clerk for their support during the year. He reported that the specialist signwriter has so far been unable to undertake the restoration of the wooden sign, but that he had met with him and asked for this to be prioritised now. It was noted that the sign had originally been carved by a resident in the 1970s/1980s following the local government reorganisation of 1974 and the carving up of the former parish of Altcar into Little Altcar in Sefton and Great Altcar in West Lancashire.
9.0 Annual Return
9.1 To receive the Internal Auditors Report
It was resolved to approve the Internal Auditors Report.
9.2 To approve the annual governance statement section 1
Cllrs answered yes to questions 1-10 (question 9 not applicable) detailed on the governance statement and this was recorded on the Annual Return, which will be published on the website.
It was resolved that the governance statement section 1 be approved.
9.3 To approve the accounting statements section 2
It was resolved that the accounting statements section 2 be approved.
9.4 To certify as exempt from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulation 2015
It was resolved that Little Altcar Parish Council certify that during the year 2025-26 the higher of the Authorities gross income for the year or gross annual expenditure for the year did not exceed £25,000 and approved that the circumstances have been met to declare as exempt from a limited assurance review.
9.5 To note the dates set for the exercise of public rights: Wednesday 3 June to Tuesday 14 July 2026. Cllrs noted the dates set for the exercise of public rights.
10.0 Planning Applications
Cllrs noted the Sefton Council weekly lists.
11.0 To Discuss and Resolve the following:
11.1 To approve the quote for the renewal of the Insurance at £264.
The Clerk reported that an alternative quote was circa £700.
It was resolved to approve the renewal of the Insurance at £264.
11.2 To approve the payment of £1,600 per annum for the provision of Clerk and administrative services in accordance with the contract between Formby Parish Council and Little Altcar Parish Council.
It was resolved to approve the payment of £1,600 for the provision of Clerk and administrative services in accordance with the contract with Formby Parish Council.
11.3 To approve the annual sum of £365 for summer and winter planting, maintenance and watering of the planter.
It was resolved to approve the budget estimate of £365 per annum for the summer and winter planting, maintenance and watering of the planter.
11.4 To approve a grant to the Formby Civic Society for a contribution to the First Lifeboat 250th celebration events planned for June 2026.
It was resolved to approve a grant of £1000 to the Formby Civic Society for a contribution to the First Lifeboat 250th celebration events to be held in June 2026.
11.5 To approve a grant to Formby Parish Council for a contribution to the Chindit Memorial project
It was resolved to approve a grant of £500 towards the Chindit Memorial project in partnership with Formby Parish Council.
11.6 To approve the Risk Assessment
It was resolved to approve the Risk Assessment.
12.0 To Authorise Payments
It was resolved to approve the payments as listed:
Formby Civic Society grant £1000
Zurich insurance renewal £264
Formby Parish Council for Clerk Services monthly payments to September 2026
Formby Parish Council grant £500
Sefton CVS, audit services £26.25
13.0 Date of Next Meeting
The next Ordinary meeting of Little Altcar Parish Council will be held on Monday 21 September 2026 at 6.30pm.
Members of the press and public are cordially invited to attend.