Annual Meeting Minutes 15 May 2023

Minutes of the Annual Meeting

Present: Councillors: Catie Page, Chris Page and Joe Riley

In Attendance: Mrs C Jenkins (Clerk) and 1 member of public

1.0 To elect a Chairman for 2023-24, who will then sign the “Declaration of Acceptance of Office”

Cllr Joe Riley was appointed by Sefton Council to Chair the meeting in Cllr Kolassa’s absence.

It was noted that due to only 1 member being elected, who could not attend the meeting due to illness, Sefton Council had appointed Ward Cllrs to fill the vacancies pending a further election. The election of a chairman for 2023-24 to be deferred until the next meeting.

2.0 Apologies for Absence

There were apologies received from Cllr Leo Kolassa.

3.0 Members Declaration of Interest

There were no interests declared.

4.0 Public Forum

The meeting was adjourned for this item.

There were no members of public wishing to address the Council.

The meeting was reconvened.

5.0 Minutes of the Previous Meeting

The minutes of the Ordinary Meeting held on 31 January 2023 were noted and signed by the Chairman for the meeting.

6.0 Matters of Report from Previous Meeting

There were no matters of report.

7.0 Retiring Chairman’s Annual Report

Cllr Kolassa was absent from the meeting.

8.0 Annual Return

8.1 To receive the Internal Auditors Report

It was resolved to approve the Internal Auditors Report.

8.2 To approve the annual governance statement section 1

Cllrs answered yes to questions 1-8 (question 9 not applicable) detailed on the governance statement and this was recorded on the Annual Return, which will be published on the website.

It was resolved that the governance statement section 1 be approved.

8.3 To approve the accounting statements section 2

It was resolved that the accounting statements section 2 be approved.

8.4 To certify as exempt from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulation 2015

It was resolved that Little Altcar Parish Council certify that during the year 2021-22 the higher of the Authorities gross income for the year or gross annual expenditure for the year did not exceed £25,000 and approved that the circumstances have been met to declare as exempt from a limited assurance review.

8.5 To note the dates set for the exercise of public rights: Monday 5 June to Friday 14 July

Cllrs noted the dates set for the exercise of public rights.

9.0 Planning Applications

No planning applications were discussed.

10.0 To Discuss and Resolve the following:

10.1 To approve the quote for the renewal of the Insurance at £241.

It was resolved to approve the renewal of the Insurance at £241.

11.0 To Authorise Payments

It was resolved to approve the payments as listed:

Zurich insurance renewal £241.

12.0 Date of Next Meeting

The next Ordinary meeting of Little Altcar Parish Council will be held on Monday 18 September 2023 at 6.30pm.

Members of the press and public are cordially invited to attend.